Once you’re registered for VAT, you’ll need to send a full VAT invoice to your customers for most goods and services. This gives your customer and HM Revenue & Customs (HMRC) the information needed to claim back the VAT element of the bill.
You can also use modified or simplified invoices for some retail supplies, including:
- a modified invoice for retail supplies over £250
- a simplified invoice for retails supplies under £250 – and for other supplies from 1 January 2013
According to guidance from HMRC, the following is the information you need to include on your VAT invoices:
|
Invoice information |
Full invoice |
Simplified invoice |
Modified invoice |
|
Unique invoice number that follows on from the last invoice |
Yes |
Yes |
Yes |
|
Your business name and address |
Yes |
Yes |
Yes |
|
Your VAT number |
Yes |
Yes |
Yes |
|
Date |
Yes |
No |
Yes |
|
The tax point (or ‘time of supply’) if this is different from the invoice date |
Yes |
Yes |
Yes |
|
Customer’s name or trading name, and address |
Yes |
No |
Yes |
|
Description of the goods or services |
Yes |
Yes |
Yes |
|
Total amount excluding VAT |
Yes |
No |
Yes |
|
Total amount of VAT |
Yes |
No |
Yes |
|
Price per item, excluding VAT |
Yes |
No |
Yes |
|
Quantity of each type of item |
Yes |
No |
Yes |
|
Rate of any discount per item |
Yes |
No |
Yes |
|
Rate of VAT charged per item - if an item is exempt or zero-rated make clear no VAT on these items |
Yes |
Yes (1) |
Yes |
|
Total amount including VAT |
No |
Yes (1) |
Yes |
(1) If items are charged at different VAT rates, then show this for each.
If you’d like us to help with your VAT invoices, please do give us a call on 01454 300 999, or drop an email to info@fd-works.co.uk
Find out more about the FD Works’ approach to finance at fd-works.co.uk